PENNSIC 49 – COVID 19 UPDATE

24th April 2020

 

G’Day Everyone,

COVID-19 is touching all of our lives and at this time our primary concern is the safety and well-being of our Pennsic Attendees, Cooper’s Lake Family and Staff:, the entire Community of people in and around Cooper’s Lake Campground we interact and depend upon, and our numerous vendors who supply our event. They are all part of the “Pennsic-War-Family”.

When I took on the office of Mayor of Pennsic 49, I promised to, and was entrusted with, the welfare and safety of the entire Pennsic Family. It is therefore with great sadness that I must inform you today that, we have decided to postpone Pennsic 49, scheduled for July 24, 2020 through August 9, 2020 to July 30, 2021 through August 15, 2021.

 

This postponement will come as heartbreaking news to many of you – and it has been an exceedingly difficult decision for us to make. Since the first Pennsic Wars at Cooper’s Lake we have been so proud to welcome people from all over the Knowne World to beautiful lands of Aethelmearc, but this year, sadly we cannot gather together as before.

 

As many of you have read in my previous COVID-19 updates, the impact of this terrible pandemic has effects that reach far past just those that attend Pennsic War. I will not go into all our considerations here again, you can all read my previous two posts that outline many of the factors we considered before making this decision. However, on this one occasion the emotion of Pennsic needed to be removed and the hard decision made.

 

It has been arranged with Cooper’s Lake Management, that those who have preregistered for Pennsic 49 may have their registrations rolled over to 2021.

If you desire a refund, please go to www.cooperslake.com and log into your pre-registration account.

 

Even if we cannot be together this July, we remain optimistic that the situation will soon improve. I know we are all very worried about the impact that COVID-19 is having on our loved ones and daily lives. My Pennsic team and I send you our very best wishes. We cannot wait to share time together at Cooper’s Lake again with you all.

 

Yours,

 

Sir Gregory of Loch Swan
Mayor
Pennsic 49

Event Safety

 

watch

Deputy Mayor

Baron Manuel de la Rosa y Botella de Mirguela
email

Watch Commander 

Sir Edmund Dracatorr, Viscount

Watch Scheduling and Administration

Baroness Katerina McGilledoroughe

 

Pennsic Event Safety staff are here to support you in having a memorable event.

The Watch tent is located across from Troll, at the corner of Dragon Trace and Brewer's Road (see map). Please feel free to visit with any questions or concerns you may have.

First Aid Point is just next door on Brewer's Road, and is staffed around the clock with EMS support. Should you need immediate help, flag down any Pennsic staff member, or call 911 and notify the dispatch that you are at Cooper's Lake Campground in Worth Township. The dispatch center will notify our on-site medical support staff to respond. Please give an accurate description of your location and the condition so we can get there quickly to help.

Here are some quick highlights to ensure that you all have a problem-free vacation:

  • Refer to the Site Rules and Site Policies in the Event Guide, as they are designed to keep everyone safe.
  • Remember to keep track of your children and belongings, always.
  • Report any suspicious behavior to any Pennsic staff member.
  • Follow all Traffic and Parking rules, as we really hate towing your vehicle.
  • Roadways must always stay open for emergency vehicles.
  • Please ensure you leave no unattended fires.
  • Stay hydrated and use sunscreen!!

As we have always asked in the past, please remember the ideals of our Society and treat each other with courtesy and respect.

We look forward to assisting you in whatever way we can and greatly appreciate your support in helping us make this a safe and fun vacation for everyone.


Watch Volunteers

We welcome volunteers for cart patrols and some support positions at Watch Point. Stop by and sign up. You must be 18 years of age or older and have a valid driver's license if you want to drive a cart.


Children at Pennsic

All Parents are asked to read the site rules regarding children and minors at Pennsic. (Site rules are also in the Pennsic Event Guide given to all attendees.) The Watch and Pennsic are not a babysitting service. Please take care of your children and please remind them of curfew rules.


Parking

Please read the details of the Traffic and Parking Policies section of the Site Rules closely.

Important Notes:

Park on one side of the road: When loading/unloading your vehicle, if you are unable to pull into your camping area, please park on the EAST side of the road (toward I-79) or NORTH side of the road (toward the main parking lot). By parking on only one side of each road, you will ensure that other vehicles are able to pass.

Keep the roads open: It is extremely important that the roads remain passable so emergency and working vehicles can get through. In past years, we have come close to losing the bus service because of vehicles blocking the road.

Move all vehicles to the parking lot: Upon completion of loading or unloading, all vehicles are to be moved to the parking lot. Vehicles may NOT be left in camp. Set up your camp after you have parked your car.

Towing: Vehicles left in camp or parked in violation of the parking policies will be towed, and repeat offenders will be removed from the site.

For those who have helped us in the past with keeping the roads clear, we would like to thank you. We greatly appreciate your support in helping to make this a safe and fun vacation for everyone.

Bullying Policy

THE SCA PROHIBITS HARASSMENT AND BULLYING OF ALL INDIVIDUALS AND GROUPS. Participants engaging in this behavior are subject to appropriate sanctions. If you are subjected to harassment, bullying or retaliation, or if you become aware of anyone being harassed or bullied, contact a seneschal, President of the SCA, or your Kingdom’s Board Ombudsman.

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