PENNSIC 49 – COVID 19 UPDATE

24th April 2020

 

G’Day Everyone,

COVID-19 is touching all of our lives and at this time our primary concern is the safety and well-being of our Pennsic Attendees, Cooper’s Lake Family and Staff:, the entire Community of people in and around Cooper’s Lake Campground we interact and depend upon, and our numerous vendors who supply our event. They are all part of the “Pennsic-War-Family”.

When I took on the office of Mayor of Pennsic 49, I promised to, and was entrusted with, the welfare and safety of the entire Pennsic Family. It is therefore with great sadness that I must inform you today that, we have decided to postpone Pennsic 49, scheduled for July 24, 2020 through August 9, 2020 to July 30, 2021 through August 15, 2021.

 

This postponement will come as heartbreaking news to many of you – and it has been an exceedingly difficult decision for us to make. Since the first Pennsic Wars at Cooper’s Lake we have been so proud to welcome people from all over the Knowne World to beautiful lands of Aethelmearc, but this year, sadly we cannot gather together as before.

 

As many of you have read in my previous COVID-19 updates, the impact of this terrible pandemic has effects that reach far past just those that attend Pennsic War. I will not go into all our considerations here again, you can all read my previous two posts that outline many of the factors we considered before making this decision. However, on this one occasion the emotion of Pennsic needed to be removed and the hard decision made.

 

It has been arranged with Cooper’s Lake Management, that those who have preregistered for Pennsic 49 may have their registrations rolled over to 2021.

If you desire a refund, please go to www.cooperslake.com and log into your pre-registration account.

 

Even if we cannot be together this July, we remain optimistic that the situation will soon improve. I know we are all very worried about the impact that COVID-19 is having on our loved ones and daily lives. My Pennsic team and I send you our very best wishes. We cannot wait to share time together at Cooper’s Lake again with you all.

 

Yours,

 

Sir Gregory of Loch Swan
Mayor
Pennsic 49

Pennsic War Media Policy

 

media

Media Liaison

THL Arias Beltran del Valle
Email
724-944-6547

 

We welcome inquiries and visits from the members of the media community, and will do our best to make your visit both enjoyable and productive. To protect the rights and privacy of our attendees we require that all members of the media be subject to the GUIDELINES FOR PROFESSIONAL MEDIA below.

The application deadline for media representatives to visit Pennsic War 49 is open until July 10, 2020. Due to the need to properly arrange the logistics of a successful media visit with advance notice to various Pennsic War service departments, we apologize that we cannot accommodate any requests that come in after this date.

Thank you for your interest!

In Service,
Pennsic War 49 Media Office


Guidelines for Professional Media

  1. Dates for media representatives to visit Pennsic War are Sunday, August 2 - Friday, August 07, 2020. Media visits are permitted only between the hours of 9:00 a.m. and 6:00 p.m.
  2. To effectively facilitate media visits, all prospective media guests are required to pre-register with the Media Liaison office before July 10th, 2020 — no "walk-ins" are permitted. To pre-register, complete the Media Application and Contact Form and send it to medialiaison@pennsicwar.org.
  3. In submitting your proposal, you agree to adhere to the SCA's Commercial Film and Photography Rules. The Pennsic Media Liaison, Pennsic Mayor, and appropriate SCA officers will consider your proposal.
  4. If your proposal/visit is approved, you are required to sign the Commercial Film and Photography Rules, which are established by the SCA, Inc. This form must be given to the Pennsic Media Liaison when, or before, you arrive on site. No filming, photography, or interviewing will be allowed until this form has been signed and submitted. This form also covers the issue of Intellectual Property. By signing it, your organization agrees that the intellectual property rights currently held by the Society for Creative Anachronism, Inc., its individual branches, officers, directors, and instructors presenting classes during Pennsic War, will not be infringed upon.
  5. Media Representatives must be escorted by a representative of the Pennsic Media Liaison staff at all times while on-site.
  6. Media Representatives must clearly display a Pennsic-issued "Press Card" so that our attendees recognize their function. The press card also exempts the members of the media from the SCA, Inc. requirement that event attendees wear an attempt at pre-17th century clothing.
  7. Filming and/or still photography is limited to event/activities listed in the official Pennsic schedule. These activities may not be considered performances in the public domain, as this is a private event for members of the Society for Creative Anachronism, Inc. Camera crews are not permitted to film from restricted battle areas, or into private encampments, private parties, or private entertainment. Permission must be clearly obtained for all interviews, and Media Representatives must respect the wishes of those who do not wish to be interviewed, filmed, or photographed.
  8. Media Representatives are subject not only to local/state/federal laws, but ALSO to the Governing Documents of the SCA, Inc., laws of all attending Kingdoms, and special event policies (Please see the Pennsic Site Rules). As with any other Pennsic attendee, Media representatives need to heed the requests of event staff, SCA officers, and site employees. Failure to comply may result in expulsion from the event.
  9. Any area where filming/photography is to take place will have notifications clearly posted in advance of the scheduled filming times. Given such notice, Pennsic attendees who do not wish to be potentially filmed are responsible for avoiding the cameras.
  10. Entry to an event held by the SCA, Inc., or any of its branches, does not implicitly give permission to film individuals. People who may NOT be filmed:
    1. Minors, unless consent is given by a parent or legal guardian (all minor releases must be on file with the Pennsic Media Liaison)
    2. Anyone injured during the course of activities during Pennsic War, unless permission is obtained in writing (all releases of this nature must be on file with the Pennsic Media Liaison)
  11. Media Representatives are expected to be as unobtrusive as possible. The media crew may not recruit volunteers from the Pennsic attendees, and no film crew may promote their company on Pennsic grounds. While filming may take place in "public areas" there is an expectation of privacy that does not immediately translate to modern thinking. This is clarified in the following manner:
    1. Public areas: Battlefield, "Court" (depending upon Kingdom law prohibiting filming – this will be clarified by the Media Liaison), marketplace, and roads.
    2. Private areas: Camp areas (set off by borders of rope, sheet walls, gates, close placements of tents, etc.), individual classes not already permitting filming within Pennsic University.
  12. No scaffolding, boom mikes, track cameras, or spotlights are permitted for on-site filming; only ambient light is permitted. Additionally no crew trailers, RV's, or equipment trucks are permitted on-site. Please provide a link/copy of your finished piece to the Media Liaison Office so that it may be sent to the Corporate Media Office of SCA, Inc. With the link, also provide contact information which will be forwarded to the Corporate Media Office of SCA, Inc.

Bullying Policy

THE SCA PROHIBITS HARASSMENT AND BULLYING OF ALL INDIVIDUALS AND GROUPS. Participants engaging in this behavior are subject to appropriate sanctions. If you are subjected to harassment, bullying or retaliation, or if you become aware of anyone being harassed or bullied, contact a seneschal, President of the SCA, or your Kingdom’s Board Ombudsman.

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